Clear up space: rephrase to use numbered steps (#33516)

source/more-info/free-space.markdown

@@ -1,49 +1,76 @@
 ---
 title: "Clear up storage"
 description: "More information on how to clear up storage in Home Assistant."
+related:
+  - docs: /integrations/recorder/#service-purge
+    title: purge the contents of the database
+  - docs: /common-tasks/os/#network-storage
+    title: Add network storage
+  - docs: /common-tasks/os/#using-external-data-disk
+    title: Using an external data disk
+  - URL: https://yellow.home-assistant.io/guides/add-ssd-existing-installation/
+    title: Adding an SSD to Home Assistant Yellow
 ---
 
 Reaching your storage limit, this page will help you when that happens.
 
 There are several things you can do to free up some space:
 
-- [Clean the database](#clean-the-database)
-- [Delete old backups](#delete-old-backups)
-- [Uninstall unused add-ons](#uninstall-unused-add-ons)
-- [Last resort](#last-resort)
+- [Clean the database](#cleaning-the-database)
+- [Reduce space used for backups](#reducing-space-used-for-backups)
+- [Uninstall unused add-ons](#uninstalling-unused-add-ons)
+- [Expand storage](#expanding-storage)
 
-## Clean the database
+## Cleaning the database
 
 The Home Assistant database can get huge!
 
-Luckily there is a tool you can use to [purge the contents of the database](/integrations/recorder/#service-purge)
+Luckily, there is a tool you can use to [purge the contents of the database](/integrations/recorder/#service-purge)
 
 You can [filter](/integrations/recorder/#configure-filter) what you send to
 the database, and even change how long it stores the data
 [with the `purge_keep_days` setting](/integrations/recorder/#purge_keep_days)
 
-## Delete old backups
+## Reducing space used for backups
 
-Open the Home Assistant UI and go to {% my backup title="Settings > System > Backups" %}, here you will see all your backups,
-these can be downloaded and placed somewhere safe. When you have done that, you can delete
-them in the UI and it will free up some space for you.
+### Deleting obsolete backups
 
-## Uninstall unused add-ons
+Previous backups are not included when you create a new one. But they do take up space. To delete old backups, follow these steps:
+
+1. Go to {% my backup title="**Settings** > **System** > **Backups**" %}.
+2. From the list of backups, select all the ones you want to delete, then select **Delete selected backups**.
+   - This clears up space in Home Assistant.
+
+### Storing backups outside of Home Assistant
+
+Storing backups outside of Home Assistant makes sure they don't use space on Home Assistant to begin with. It also makes sure you can [restore Home Assistant from backup](/common-tasks/os/#restoring-a-backup) in case you have an issue with your current installation.
+
+1. Go to {% my backup title="**Settings** > **System** > **Backups**" %}, and from the list of backups, select the backup you want to keep.
+2. In the dialog, select the checkbox for each component, in the three-dots menu, select **Download backup**.
+3. Store the backup somewhere safe.
+   - For example, [add network storage](/common-tasks/os/#network-storage), and then [change your default backup location](/common-tasks/os/#change-default-backup-location).
+
+## Uninstalling unused add-ons
 
 Add-ons can take a lot of space, not just the add-on itself but also their data.
 
-Open the Home Assistant UI and go to {% my supervisor title="Settings > Add-ons" %} in the sidebar. Here you will see
-all your installed add-ons, maybe you have some that you no longer use, if
-you do those can be uninstalled to free up some space.
+1. Go to {% my supervisor title="**Settings** > **Add-ons**" %}.
+2. Look at your installed add-ons and identify the ones you no longer use.
+3. To remove the add-on, select the add-on and select **Uninstall**.
 
-## Last resort
+## Expanding storage
 
-If all else fails, you need to expand your storage.
+If the above steps to free up space did not help, you need to expand your storage.
+
+### Expanding storage: Home Assistant Operating System
+
+When you are running {% term "Home Assistant Operating System" %}, you can use the following options to expand your storage:
+
+- Replace your current storage medium, for example, the SD card, with a bigger one. Use a backup to [restore Home Assistant from backup](/common-tasks/os/#restoring-a-backup) on the new SD card.
+- [Use an external data disk](/common-tasks/os/#using-external-data-disk)
+
+### Expanding storage on VM
 
 If you are running Home Assistant as a VM, look at the
 documentation for your hypervisor on how to expand disks for virtual machines.
 Home Assistant will auto-expand to use the newly added space.
-
-If you are not running a VM, you need to replace your storage medium
-(typically, this will be an SD card). You can use [backups](/common-tasks/os#home-assistant-os-backups) to quickly restore your Home Assistant
-installation on a new storage medium.